Bid Matrix Desk turns institutional solicitations into a Section L/M/C–style compliance matrix plus a draft response outline. Your capture team owns the final bid. We draft structure; we do not submit proposals or give legal advice.
The bottleneck
Small and mid-size GovCon, SLED, and institutional vendors lose winnable work for a boring reason: the RFP sits unread while the team is already on another bid.
Shall statements get missed. Evaluation factors (Section M) are not mapped to volume structure (Section L). Volume C / technical approach is written as marketing copy instead of a compliance trail.
You do not need another proposal AI that hallucinates past performance. You need a clean matrix and outline — fast — that your capture lead can trust and edit.
Shall/must statements extracted and tagged for ownership, mapped to solicitation sections.
Response outline aligned to evaluation criteria so writers know what to prove, not just what to paste.
Per-RFP packages and optional retainers for bid shops that need surge capacity without adding headcount.
Packages
Pricing scales with solicitation length, amendments, and complexity — confirmed at intake.
$1,500–$2,500
Compliance matrix from uploaded RFP/solicitation (shall/must extraction, section refs, owner blanks, pass/fail vs scored tags where identifiable). Delivery target ~24h after complete solicitation received.
Best for: Teams that already have writers; need structure first
Request quote$2,500–$5,000
Matrix plus response outline aligned to instructions / evaluation factors (L/M/C or equivalent). Gap list for missing artifacts (past performance, certifications, forms). One clarification pass.
Best for: Full pre-write package before pink/red team
Request quoteCustom monthly
Reserved capacity for N RFPs per month. Priority queue. Consistent matrix format. Scope in retainer schedule.
Best for: Capture consultancies / firms with continuous pipeline
Request quoteHow it works
Provide the solicitation PDF (and amendments if any), plus any Q&A already published. Flag due date and bid/no-bid status if known.
We extract requirements into a compliance matrix (requirement ID, source section, text snippet, type: mandatory vs scored where clear, response owner blank, status blank).
For Matrix + outline packages: draft volume/section outline mapped to instructions and evaluation criteria, plus a short gap list (forms, certs, past performance prompts).
Your team fills answers, sets strategy, and owns submission. We do not file bids on your behalf.
Typical turnaround: ~24 hours after a complete solicitation package is received (business days; large multi-volume or heavily amended packs may take longer — confirmed at intake).
Who it’s for
FAQ
Default packages are matrix + outline only. Final narrative and submission belong to your capture team. Full writing can be scoped separately if needed — not included in base pricing above.
No. We produce a drafting aid from the solicitation text. Interpretation of clauses, risk acceptance, and bid/no-bid decisions remain yours (and your counsel’s).
Excel/Sheets-ready compliance matrix and a structured outline (Markdown or DOCX). Confirm preferred format at intake.
Yes, as long as there is a written solicitation. Section L/M/C labeling is common on federal; we adapt labels for SLED / university / pension formats.
Send amendments as they land. Material changes may adjust scope/price; we will say so before continuing.
Per-RFP packages: invoice or Stripe after quote confirmation. Retainers: monthly invoice with defined capacity.
Yes. Mutual NDA before handling non-public or customer-sensitive attachments. Public solicitations can start under standard terms.
Request a package quote. Include: agency/buyer type, approximate page count, due date, and whether you need Matrix only or Matrix + outline.
Request package quoteRequest RFP package quote
Expect a reply within one business day. For non-public solicitations, we send NDA before file transfer.